Outlook+Good+housekeeping+in

Outlook Good housekeeping in

It is one thing to have a good program such as Outlook but it is another situation if you do not practice good housekeeping.

If similar to most you will receive a substantial number of E-Mails Which if you do not organize will make viewing a tiresome occupation.

First Click on the “Inbox” and create a new Folder Having Created it allocate a name to it such as “ Mother “ / “ Office” etc.

Do this for all the frequent mailers.

When you have created them customize them further by creating more folders within the folder i.e. “ Office “ ( Accounts ) and then { Expenses}, etc

When you do this the Office Folder will have allocated at the beginning a positive sign “ + “ which indicates that there are folders within the main folder, and so on ad infinitum.

Now you may ask what is the value of that ?

Well you now go to the next customise stage and that is of leaving instructions to the Postman which letterbox to use for which mail

This is achieved when you receive a mail from one of the delineated Folders Right-Click on the message and Click “Create a Rule”

This opens a window in which you tick/check the boxes which are all self-explanatory. You can elect to play a sound when the particular mail arrives and you can elect for different sounds for different people

In this window you choose the folder where you wish this and subsequent mail from this person to be posted to. When such mail arrives even if it is posted into a sub or sub/sub folder the main Folder will go into Bold Font.

You then end up with your mail sorted and you can elect which to read first.

Now for the bonus of all this customization, and it is a large Bonus.

Junk/ Spam Mail How we all hate it

Well now you can control repetitive ones, are you ahead of me ?

Yes that is correct you customize it and select the Delete Folder for it’s destination it is as simple as that, and if you set-up Outlook to Empty the Deleted folder on Close you do not even have the problem of clearing out the Deleted Spam. I even have a wav. File which says “ No “ and I selected this as the sound to play when these rubbish mails are sent to deletion.

Now do not tell me that this tip is not worth implementing, it is worth the effort for the Junk alone.

Oh !!! there is also an advanced button which gives you a load more alternatives if you decide to be really sophisticated.  