Sorting+Data+in+Word

Sorting Data in Word

It is probably a little known fact that you can Sort in Word, so here is how. Eyes down and look in, here we go.

First type away and create your list, ignoring where they should be. One word of Caution Do not press Enter twice for double spacing, the effect when sorting will be a nightmare. If you want Double Spacing set your spacing in Page Set-Up.

When you have finished Highlight the entire list.

Then select from the Top toolbar Table Choose the Sort option. The Sort Text window will pop open.

The default is set to Sort by Paragraphs. Type of Text, Ascending. This will make your list alphabetical A to Z. (Descending will reverse the list from Z to A). At the bottom of the window, under the title My list has, there is an option of telling the program that your list has a Header Row (Or Title).

If you highlighted a title with the data, you would use this option to prevent the program from sorting your title into the list. (Put another way, the first row stays in place, regardless of its first letter). Click OK.

What you will now see is that the list is now in order.

Wouldn’t it be nice to have such a facility in the office, or at home ? 