Reducing+the+Size+of+Word+Documents

Reducing the Size of Word Documents Numerous factors can increase the file size of Word documents. Excessive pictures, stylish fonts, and different formats are among them. In general, the more content you add into the document, the larger it will be. Fortunately, there are things you can do to prevent the final file size of your Word documents from becoming too large. Step 1: **Insert Pictures Instead of Copying Pasting**. Most people rather copy and paste pictures into their documents. However, inserting pictures is a better method. Here is how to insert a picture: Go to the top of the screen, click Insert, and select **Picture**. Choose the picture you want to add and click **Insert**. Step 2: **Compress Pictures in your Document**This feature is available in Microsoft Word 2002 or higher. Lowering the quality of the pictures decreases the file size of the Word document. In most cases, the readers will not notice that you compressed the pictures. Select a picture inside the document, go to the top of the screen, and select **Format Picture**. Windows will now compress the picture to the lowest file size possible. Step 3: **Disable fast saves.** This feature is enabled by default. However, it uses more disk space when the document is open. Go to the top of the screen, click **File** and select **Options**. Click the **Advanced** tab. Go to the **Save** section and disable **Background Saves**. Step 4: **Delete other versions of the Word document**. Go to the top of the screen, click **File**, and select **Version**. Choose the versions you want to remove and click **Delete**.