E+Mails+organise+them

E Mails organise them

We all get E‐Mails and tend to leave them in disarray

It is either pure laziness or lack of knowledge that people do not organise their mail

If you received a letter by post and you wanted to keep it and likewise wrote a letter and wanted to keep a record of it, you would file it in either a filing cabinet or drawer in its own particular folder.

This is a logical step in order that when you needed to read it again or produce it to confirm that it had either been sent or received you could lay your hands on it straight away.

Obviously the same applies to E‐Mails and with a little effort you can make the computer file the e‐Mail for you whether it is to you or from you.

Below I will illustrate how and all it needs from you is a little effort.

First we must organise the Inbox into which all your mail at the moment goes.

Right click on the Inbox and select New Folder

Type in the box where the cursor should be flashing at you the name of either the person or the company which you need to file e.g. “Sister Joan” Then Click OK

You have now created one Folder to place in your filing Cabinet.

Now on a branch below Inbox there is displayed “ Joan or Sister Joan “ ( Which ever you typed.)

This procedure you need to do for all the people who E‐Mail you and who you E‐Mail

Once having done this you have created a Filing Cabinet, and when new people E‐Mail you can easily add another folder





Now the next step is to organise the computer to do all your filing automatically for you.

When you receive a new or if you already have some mail haphazardly in your Inbox

Right Click on the E‐Mail and select Create a Rule A Window Menu will appear Place a tick in the top box( From )

Click Select a Folder

This will display the Inbox and all it’s Sub Folders ( Named Joan etc. )

Choose by clicking it the folder relevant to the E‐Mail

Place a tick then in the last box ( Move)

An click OK

Next will appear another Window asking you do you want to run this rule now ( In other words do you want the E‐Mail you are looking at to be placed into the folder ) Yes ( OK )is the answer

Now all subsequent E‐Mail from this source will be automatically placed into this folder and the new mail will make the folder text name Bold until you open and read it.

So you can tell there is a new E‐Mail from this person every time one arrives.

Do the same procedure for all your Folder names.

Now you need to organise your own E‐Mails which you send to different people.

It is very similar to the above procedure

The difference being that you Right‐Click on your letters which are in the Sent Items Folder

So left‐Click on the Sent items choose the letter to Joan for example and a window will appear as above only this time the top box is From you.

You still put a tick in it, and do exactly as you did for the received E‐Mails. There are trimmings such as having it play a sound for you when it performs the action etc.

Play with the alternatives if you want personally I prefer a little quietness.

Now whenever your E‐Mails arrive or you send one to your named folder people they are sorted and filed ( Not by some office junior but by the faceless computer

Isn’t that worth the little effort ?