shortcuts+for+Microsoft+Outlook+2010


 * shortcuts for Microsoft Outlook 2010 **

See also under Views, Calendar Day/Week/Month view, and Date Navigator In the Electronic Business Cards dialog box Note CTRL+INSERT isn’t available in the Reading Pane. || [|Top of Page] Views To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field. To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field.
 * To do this || Press ||
 * Switch to Mail. || CTRL+1 ||
 * Switch to Calendar. || CTRL+2 ||
 * Switch to Contacts. || CTRL+3 ||
 * Switch to Tasks. || CTRL+4 ||
 * Switch to Notes. || CTRL+5 ||
 * Switch to Folder List in Navigation Pane. || CTRL+6 ||
 * Switch to Shortcuts. || CTRL+7 ||
 * Switch to next message (with message open). || CTRL+PERIOD ||
 * Switch to previous message (with message open). || CTRL+COMMA ||
 * Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. || CTRL+SHIFT+TAB or SHIFT+TAB ||
 * Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. || TAB ||
 * Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. || F6 ||
 * Move around message header lines in the Navigation Pane or an open message. || CTRL+TAB ||
 * Move around within the Navigation Pane. || Arrow keys ||
 * Go to a different folder. || CTRL+Y ||
 * Go to the Search box. || F3 or CTRL+E ||
 * In the Reading Pane, go to the previous message. || ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP ||
 * In the Reading Pane, page down through text. || SPACEBAR ||
 * In the Reading Pane, page up through text. || SHIFT+SPACEBAR ||
 * Collapse or expand a group in the email message list. || LEFT ARROW or RIGHT ARROW ||
 * Go back to previous view in main Outlook window. || ALT+B or ALT+LEFT ARROW ||
 * Go forward to next view in main Outlook window. || ALT+RIGHT ARROW ||
 * Select the InfoBar and, if available, show the menu of commands. || CTRL+SHIFT+W ||
 * To do this || Press ||
 * Find a message or other item. || CTRL+E ||
 * Clear the search results. || ESC ||
 * Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in. || CTRL+ALT+A ||
 * Use Advanced Find. || CTRL+SHIFT+F ||
 * Create a Search Folder. || CTRL+SHIFT+P ||
 * Search for text inside an open item. || F4 ||
 * Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item. || CTRL+H ||
 * Expand search to include items from the current folder. || CTRL+ALT+K ||
 * Expand search to include subfolders. || CTRL+ALT+Z ||
 * To do this || Press ||
 * Open the Flag for Follow Up dialog box to assign a flag. || CTRL+SHIFT+G ||
 * To do this || Press ||
 * Delete the selected category from the list in the Color Categories dialog box. || ALT+D ||
 * To do this || Press ||
 * Create an appointment. || CTRL+SHIFT+A ||
 * Create a contact. || CTRL+SHIFT+C ||
 * Create a Contact List. || CTRL+SHIFT+L ||
 * Create a fax. || CTRL+SHIFT+X ||
 * Create a folder. || CTRL+SHIFT+E ||
 * Create a Journal entry. || CTRL+SHIFT+J ||
 * Create a meeting request. || CTRL+SHIFT+Q ||
 * Create a message. || CTRL+SHIFT+M ||
 * Create a note. || CTRL+SHIFT+N ||
 * Create a Microsoft Office document. || CTRL+SHIFT+H ||
 * Post to this folder. || CTRL+SHIFT+S ||
 * Post a reply in this folder. || CTRL+T ||
 * Create a Search Folder. || CTRL+SHIFT+P ||
 * Create a task. || CTRL+SHIFT+K ||
 * Create a task request. || CTRL+SHIFT+U ||
 * To do this || Press ||
 * Save (except in Tasks). || CTRL+S or SHIFT+F12 ||
 * Save and close (except in Mail). || ALT+S ||
 * Save as (only in Mail). || F12 ||
 * Undo. || CTRL+Z or ALT+BACKSPACE ||
 * Delete an item. || CTRL+D ||
 * Print. || CTRL+P ||
 * Copy an item. || CTRL+SHIFT+Y ||
 * Move an item. || CTRL+SHIFT+V ||
 * Check names. || CTRL+K ||
 * Check spelling. || F7 ||
 * Flag for follow-up. || CTRL+SHIFT+G ||
 * Forward. || CTRL+F ||
 * Send or post or invite all. || ALT+S ||
 * Enable editing in a field (except in Mail or Icon view). || F2 ||
 * Left align text. || CTRL+L ||
 * Center text. || CTRL+E ||
 * Right align text. || CTRL+R ||
 * To do this || Press ||
 * Switch to Inbox. || CTRL+SHIFT+I ||
 * Switch to Outbox. || CTRL+SHIFT+O ||
 * Choose the account from which to send a message. || CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button ||
 * Check names. || CTRL+K ||
 * Send. || ALT+S ||
 * Reply to a message. || CTRL+R ||
 * Reply all to a message. || CTRL+SHIFT+R ||
 * Reply with meeting request. || CTRL+ALT+R ||
 * Forward a message. || CTRL+F ||
 * Mark a message as not junk. || CTRL+ ALT+J ||
 * Display blocked external content (in a message). || CTRL+SHIFT+I ||
 * Post to a folder. || CTRL+ SHIFT+S ||
 * Apply Normal style. || CTRL+SHIFT+N ||
 * Check for new messages. || CTRL+M or F9 ||
 * Go to the previous message. || UP ARROW ||
 * Go to the next message. || DOWN ARROW ||
 * Create a message (when in Mail). || CTRL+N ||
 * Create a message (from any Outlook view). || CTRL+SHIFT+M ||
 * Open a received message. || CTRL+O ||
 * Delete and Ignore a Conversation. || CTRL+SHIFT+D ||
 * Open the Address Book. || CTRL+SHIFT+B ||
 * Add a Quick Flag to an unopened message. || INSERT ||
 * Display the Flag for Follow Up dialog box. || CTRL+SHIFT+G ||
 * Mark as read. || CTRL+Q ||
 * Mark as unread. || CTRL+U ||
 * Open the Mail Tip in the selected message. || CTRL+SHIFT+W ||
 * Find or replace. || F4 ||
 * Find next. || SHIFT+F4 ||
 * Send. || CTRL+ENTER ||
 * Print. || CTRL+P ||
 * Forward. || CTRL+F ||
 * Forward as attachment. || CTRL+ALT+F ||
 * Show the properties for the selected item. || ALT+ENTER ||
 * Create a multimedia message || CTRL+SHIFT+U ||
 * Create a text message. || CTRL+SHIFT+T ||
 * Mark for Download. || CTRL+ALT+M ||
 * Clear Mark for Download. || CTRL+ALT+U ||
 * Display Send/Receive progress. || CTRL+B (when a Send/Receive is in progress) ||
 * To do this || Press ||
 * Create an appointment (when in Calendar). || CTRL+N ||
 * Create an appointment (in any Outlook view). || CTRL+SHIFT+A ||
 * Create a meeting request. || CTRL+SHIFT+Q ||
 * Forward an appointment or meeting. || CTRL+F ||
 * Reply to a meeting request with a message. || CTRL+R ||
 * Reply All to a meeting request with a message. || CTRL+SHIFT+R ||
 * Show 10 days in the calendar. || ALT+0 ||
 * Show 1 day in the calendar. || ALT+1 ||
 * Show 2 days in the calendar. || ALT+2 ||
 * Show 3 days in the calendar. || ALT+3 ||
 * Show 4 days in the calendar. || ALT+4 ||
 * Show 5 days in the calendar. || ALT+5 ||
 * Show 6 days in the calendar. || ALT+6 ||
 * Show 7 days in the calendar. || ALT+7 ||
 * Show 8 days in the calendar. || ALT+8 ||
 * Show 9 days in the calendar. || ALT+9 ||
 * Go to a date. || CTRL+G ||
 * Switch to Month view. || ALT+= or CTRL+ALT+4 ||
 * Go to the next day. || CTRL+RIGHT ARROW ||
 * Go to the next week. || ALT+DOWN ARROW ||
 * Go to the next month. || ALT+PAGE DOWN ||
 * Go to the previous day. || CTRL+LEFT ARROW ||
 * Go to the previous week. || ALT+UP ARROW ||
 * Go to the previous month. || ALT+PAGE UP ||
 * Go to the start of the week. || ALT+HOME ||
 * Go to the end of the week. || ALT+END ||
 * Switch to Full Week view. || ALT+MINUS SIGN or CTRL+ALT+3 ||
 * Switch to Work Week view. || CTRL+ALT+2 ||
 * Go to previous appointment. || CTRL+COMMA or CTRL+SHIFT+COMMA ||
 * Go to next appointment. || CTRL+PERIOD or CTRL+SHIFT+PERIOD ||
 * Set up recurrence for an open appointment or meeting. || CTRL+G ||
 * To do this || Press ||
 * Dial a new call. || CTRL+SHIFT+D ||
 * Find a contact or other item (Search). || F3 or CTRL+E ||
 * Enter a name in the Search Address Books box. || F11 ||
 * In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter. || SHIFT+letter ||
 * Select all contacts. || CTRL+A ||
 * Create a message that uses the selected contact as subject. || CTRL+F ||
 * Create a Journal entry for the selected contact. || CTRL+J ||
 * Create a contact (when in Contacts). || CTRL+N ||
 * Create a contact (from any Outlook view). || CTRL+SHIFT+C ||
 * Open a contact form that uses the selected contact. || CTRL+O ||
 * Create a Contact List. || CTRL+SHIFT+L ||
 * Print. || CTRL+P ||
 * Update a list of Contact List members. || F5 ||
 * Go to a different folder. || CTRL+Y ||
 * Open the Address Book. || CTRL+SHIFT+B ||
 * Use Advanced Find. || CTRL+SHIFT+F ||
 * In an open contact, open the next contact listed. || CTRL+SHIFT+PERIOD ||
 * Find a contact. || F11 ||
 * Close a contact. || ESC ||
 * Send a fax to the selected contact. || CTRL+SHIFT+X ||
 * Open the Check Address dialog box. || ALT+D ||
 * In a contact form, under Internet, display the E-mail 1 information. || ALT+SHIFT+1 ||
 * In a contact form, under Internet, display the E-mail 2 information. || ALT+SHIFT+2 ||
 * In a contact form, under Internet, display the E-mail 3 information. || ALT+SHIFT+3 ||
 * To do this || Press ||
 * Open the Add list. || ALT+A ||
 * Select text in Label box when the field that has a label assigned is selected. || ALT+B ||
 * Open the Add Card Picture dialog box. || ALT+C ||
 * Place the cursor at beginning of Edit box. || ALT+E ||
 * Select the Fields box. || ALT+F ||
 * Select the Image Align drop-down list. || ALT+G ||
 * Select color palette for background. || ALT+K, then ENTER ||
 * Select Layout drop-down list. || ALT+L ||
 * Remove a selected field from the Fields box. || ALT+R ||
 * To do this || Press ||
 * Show or hide the To-Do Bar. || ALT+F2 ||
 * Accept a task request. || ALT+C ||
 * Decline a task request. || ALT+D ||
 * Find a task or other item. || CTRL+E ||
 * Open the Go to Folder dialog box. || CTRL+Y ||
 * Create a task (when in Tasks). || CTRL+N ||
 * Create a task (from any Outlook view). || CTRL+SHIFT+K ||
 * Open selected item. || CTRL+O ||
 * Print selected item. || CTRL+P ||
 * Select all items. || CTRL+A ||
 * Delete selected item. || CTRL+D ||
 * Forward a task as an attachment. || CTRL+F ||
 * Create a task request. || CTRL+SHIFT+ALT+U ||
 * Switch between the Navigation Pane, Tasks list, and To-Do Bar. || TAB or SHIFT+TAB ||
 * Open selected item as a Journal item. || CTRL+J ||
 * Undo last action. || CTRL+Z ||
 * Flag an item or mark complete. || INSERT ||
 * To do this || Press ||
 * Display the Format menu. || ALT+O ||
 * Display the Font dialog box. || CTRL+SHIFT+P ||
 * Switch case (with text selected). || SHIFT+F3 ||
 * Format letters as small capitals. || CTRL+SHIFT+K ||
 * Make letters bold. || CTRL+B ||
 * Add bullets. || CTRL+SHIFT+L ||
 * Make letters italic. || CTRL+I ||
 * Increase indent. || CTRL+T ||
 * Decrease indent. || CTRL+SHIFT+T ||
 * Left align. || CTRL+L ||
 * Center. || CTRL+E ||
 * Underline. || CTRL+U ||
 * Increase font size. || CTRL+] or CTRL+SHIFT+> ||
 * Decrease font size. || CTRL+[ or CTRL+SHIFT+< ||
 * Cut. || CTRL+X or SHIFT+DELETE ||
 * Copy. || CTRL+C or CTRL+INSERT
 * Paste. || CTRL+V or SHIFT+INSERT ||
 * Clear formatting. || CTRL+SHIFT+Z or CTRL+SPACEBAR ||
 * Delete the next word. || CTRL+SHIFT+H ||
 * Stretch a paragraph to fit between the margins. || CTRL+SHIFT+J ||
 * Apply styles. || CTRL+SHIFT+S ||
 * Create a hanging indent. || CTRL+T ||
 * Insert a hyperlink. || CTRL+K ||
 * Left align a paragraph. || CTRL+L ||
 * Right align a paragraph. || CTRL+R ||
 * Reduce a hanging indent. || CTRL+SHIFT+T ||
 * Remove paragraph formatting. || CTRL+Q ||
 * To do this || Press ||
 * Edit a URL in the body of an item. || Hold down CTRL and then click. ||
 * Insert a hyperlink. || CTRL+K ||
 * To do this || Press ||
 * Open Print tab in Backstage view. || Press ALT+F, and then press P ||
 * To print an item from an open window. || ALT+F, press P, and then press F and press 1 ||
 * Open Page Setup from Print Preview. || ALT+S or ALT+U ||
 * To select a printer from Print Preview. || ALT+F, press P, and then press I ||
 * To Define Print Styles. || ALT+F, press P, and then press L ||
 * To open Print Options. || ALT+F, press P, and then press R ||
 * To do this || Press ||
 * Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. || F9 ||
 * Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). || SHIFT+F9 ||
 * Start a send/receive. || CTRL+M ||
 * Define Send/Receive groups. || CTRL+ALT+S ||
 * To do this || Press ||
 * Open Visual Basic Editor. || ALT+F11 ||
 * To do this || Press ||
 * Play macro. || ALT+F8 ||
 * To do this || Press ||
 * Create an Office InfoPath form. || Click in an InfoPath folder, and then CTRL+N. ||
 * Choose an Microsoft InfoPath form. || CTRL+SHIFT+ALT+T ||
 * To do this || Press ||
 * Open an item. || ENTER ||
 * Select all items. || CTRL+A ||
 * Go to the item at the bottom of the screen. || PAGE DOWN ||
 * Go to the item at the top of the screen. || PAGE UP ||
 * Extend or reduce the selected items by one item. || SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively ||
 * Go to the next or previous item without extending the selection. || CTRL+UP ARROW or CTRL+DOWN ARROW, respectively ||
 * Select or cancel selection of the active item. || CTRL+SPACEBAR ||
 * To do this || Press ||
 * Expand a single selected group. || RIGHT ARROW ||
 * Collapse a single selected group. || LEFT ARROW ||
 * Select the previous group. || UP ARROW ||
 * Select the next group. || DOWN ARROW ||
 * Select the first group. || HOME ||
 * Select the last group. || END ||
 * Select the first item on screen in an expanded group or the first item off screen to the right. || RIGHT ARROW ||
 * To do this || Press ||
 * View from 1 through 9 days. || ALT+key for number of days ||
 * View 10 days. || ALT+0 (ZERO) ||
 * Switch to weeks. || ALT+MINUS SIGN ||
 * Switch to months. || ALT+= ||
 * Move between Calendar, TaskPad, and the Folder List. || CTRL+TAB or F6 ||
 * Select the previous appointment. || SHIFT+TAB ||
 * Go to the previous day. || LEFT ARROW ||
 * Go to the next day. || RIGHT ARROW ||
 * Go to the same day in the next week. || ALT+DOWN ARROW ||
 * Go to the same day in the previous week. || ALT+UP ARROW ||
 * To do this || Press ||
 * Select the time that begins your work day. || HOME ||
 * Select the time that ends your work day. || END ||
 * Select the previous block of time. || UP ARROW ||
 * Select the next block of time. || DOWN ARROW ||
 * Select the block of time at the top of the screen. || PAGE UP ||
 * Select the block of time at the bottom of the screen. || PAGE DOWN ||
 * Extend or reduce the selected time. || SHIFT+UP ARROW or SHIFT+DOWN ARROW ||
 * Move an appointment up or down. || With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW ||
 * Change an appointment's start or end time. || With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW ||
 * Move selected item to the same day in the next week. || ALT+DOWN ARROW ||
 * Move selected item to the same day in the previous week. || ALT+UP ARROW ||
 * To do this || Press ||
 * Go to the start of work hours for the selected day. || HOME ||
 * Go to the end of work hours for the selected day. || END ||
 * Go up one page view in the selected day. || PAGE UP ||
 * Go down one page view in the selected day. || PAGE DOWN ||
 * Change the duration of the selected block of time. || SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END ||
 * To do this || Press ||
 * Go to the first day of the week. || HOME ||
 * Go to the same day of the week in the previous page. || PAGE UP ||
 * Go to the same day of the week in the next page. || PAGE DOWN ||
 * To do this || Press ||
 * Go to the first day of the current week. || ALT+HOME ||
 * Go to the last day of the current week. || ALT+END ||
 * Go to the same day in the previous week. || ALT+UP ARROW ||
 * Go to the same day in the next week. || ALT+DOWN ARROW ||
 * To do this || Press ||
 * Select a specific card in the list. || One or more letters of the name that the card is filed under or the name of the field that you are sorting by ||
 * Select the previous card. || UP ARROW ||
 * Select the next card. || DOWN ARROW ||
 * Select the first card in the list. || HOME ||
 * Select the last card in the list. || END ||
 * Select the first card on the current page. || PAGE UP ||
 * Select the first card on the next page. || PAGE DOWN ||
 * Select the closest card in the next column. || RIGHT ARROW ||
 * Select the closest card in the previous column. || LEFT ARROW ||
 * Select or cancel selection of the active card. || CTRL+SPACEBAR ||
 * Extend the selection to the previous card and cancel selection of cards after the starting point. || SHIFT+UP ARROW ||
 * Extend the selection to the next card and cancel selection of cards before the starting point. || SHIFT+DOWN ARROW ||
 * Extend the selection to the previous card, regardless of the starting point. || CTRL+SHIFT+UP ARROW ||
 * Extend the selection to the next card, regardless of the starting point. || CTRL+SHIFT+DOWN ARROW ||
 * Extend the selection to the first card in the list. || SHIFT+HOME ||
 * Extend the selection to the last card in the list. || SHIFT+END ||
 * Extend the selection to the first card on the previous page. || SHIFT+PAGE UP ||
 * Extend the selection to the last card on the last page. || SHIFT+PAGE DOWN ||
 * To do this || Press ||
 * Move to the next field and control. || TAB ||
 * Move to the previous field and,control. || SHIFT+TAB ||
 * Close the active card. || ENTER ||
 * To do this || Press ||
 * Add a line in a multiline field. || ENTER ||
 * Move to the beginning of a line. || HOME ||
 * Move to the end of a line. || END ||
 * Move to the beginning of a multiline field. || PAGE UP ||
 * Move to the end of a multiline field. || PAGE DOWN ||
 * Move to the previous line in a multiline field. || UP ARROW ||
 * Move to the next line in a multiline field. || DOWN ARROW ||
 * Move to the previous character in a field. || LEFT ARROW ||
 * Move to the next character in a field. || RIGHT ARROW ||
 * To do this || Press ||
 * Select the previous item. || LEFT ARROW ||
 * Select the next item. || RIGHT ARROW ||
 * Select several adjacent items. || SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW ||
 * Select several nonadjacent items. || CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR ||
 * Open the selected items. || ENTER ||
 * Select the first item on the timeline (if items aren’t grouped) or the first item in the group. || HOME ||
 * Select the last item on the timeline (if items aren’t grouped) or the last item in the group. || END ||
 * Display (without selecting) the first item on the timeline (if items aren’t grouped) or the first item in the group. || CTRL+HOME ||
 * Display (without selecting) the last item on the timeline (if items aren’t grouped) or the last item in the group. || CTRL+END ||
 * To do this || Press ||
 * Expand the group. || ENTER or RIGHT ARROW ||
 * Collapse the group. || ENTER or LEFT ARROW ||
 * Select the previous group. || UP ARROW ||
 * Select the next group. || DOWN ARROW ||
 * Select the first group on the timeline. || HOME ||
 * Select the last group on the timeline. || END ||
 * Select the first item on screen in an expanded group or the first item off screen to the right. || RIGHT ARROW ||
 * To do this || Press ||
 * Move back in increments of time that are the same as those shown on the time scale. || LEFT ARROW ||
 * Move forward in increments of time that are the same as those shown on the time scale. || RIGHT ARROW ||
 * Switch between active view, To-Do Bar, Search, Journal folders and back to active view. || TAB and SHIFT+TAB ||