Ensure+selected+Fonts+are+retained

Ensure selected Fonts are retained

Mysterious Changing Fonts during Presentation

Besides your worst presentation fears becoming reality, the problem is most likely related to the font you chose to use.

If the computer you've moved the presentation to doesn't have that font, it's going to substitute a different one and cause you all sorts of problems.

To eliminate this what you're looking to do is embed your fonts into the presentation. That way, when you open it on a different machine, it has all the fonts it needs right along with the presentation file.

When you're ready to save your presentation, use the File menu, Save As choice. (In PowerPoint 2007, you need the Office Button to get to the Save As choice).

Once you're in the Save As window, you need the Tools menu, Save Options choice. In older versions of PowerPoint, you're looking for this.

In the Save Options window, locate the "Font options for current document only" section.

Select the "Embed TrueType Fonts" choice. In PowerPoint 2007, what you're searching for is in the bottom right corner near the Save button.

Next, you're looking for the bottom section of the Save Options window.

Select the "Embed fonts in the file" choice. In all versions, when you do this, the two options below become active. This is when you need to make a choice.

As you can see, one option embeds only the characters currently in use. That does help to reduce the file size, but it also causes a problem if you try to edit on a different machine.

If, while editing, you need a character that's not embedded, you'll be out of luck if the computer doesn't have that same font.

The other option embeds all the characters of the font, which allows for easy editing on different machines.

This choice does have the drawback of causing larger file sizes though. For a point of reference in regards to these two choices,

When you've made your choice, simply click OK.

Now, back in the Save As window, continue to save the file as normal.

With this new skill in your "bag of tricks," hopefully there will be fewer presentation nightmares in your future!  