Smart+Tags+and+other+tags

Smart Tags and other tags

I cannot recommend strongly enough the use of Smart Tags etc. in Word

They are so useful for example if you type someone’s name It is underlined in Purple and when you place the cursor over it a small Icon appears above it I the form of a box with an I in a circle and a down arrow also displayed.

If you click the arrow it opens up a window with various options in, e.g. insert the address, which if you select it adds it below, or you can send an E-Mail etc.

How do you set this up ? Easy Go to :- Tools > AutoCorrect Options. Select the Smart Tags tab. Place a check/tick in the box labelled "Label text with smart tags"

Quote from Microsoft :- “Each smart tag recognizer identifies a type of data, such as names, dates, or telephone numbers, and contains the logic needed to provide one or more actions for each data type. When you type text into a new document or open an existing document, the logic in the smart tag looks for words that match the data types in the list. When you save a document, the smart tags are embedded so that they are available to anyone who opens the document. You can, however, choose not to embed smart tags when you save a document. You can also use smart tags in your Microsoft Outlook e-mail messages and in Microsoft Excel” unquote

You may also see other buttons that appear as you work in your document. Both the AutoCorrect Options button and the Paste Options button enable you to perform actions without clicking a button on a AutoCorrect Options button The AutoCorrect Options button This appears as a small, blue box when you rest the pointer near text that was automatically corrected. The box changes to a button icon when you hover the cursor over it. This allows you to select Auto Correct options e.g. spelling etc. which you can elect to accept or not.

Paste Options button The Paste Options button This appears below a block of copied and pasted text. If you click the button, a list appears that lets you specify how Word pastes the information into your document. You can have it in your font but in the same format as the original or just paste the Text, elect to have which ever you want, if you do not move on you can always click the button again and choose a different layout. The available options depend on the type of content you are pasting, the program you are pasting from, and the format of the text where you are pasting. 